Excel Web queries provide an easy way to capture data from a Web site. To begin customizing a Web query, save it to a file by right-clicking any cell of. You can use Microsoft Query in Excel to retrieve data from an Excel Workbook as well as External Data Sources using SQL SELECT Statements. Excel Queries created this way can be refreshed and rerun making them a comfortable and efficient tool in Excel. Microsoft Query allows you use SQL directly in Microsoft Excel, treating Sheets as tables against which you can run Select statements with JOINs, UNIONs and more. Often Microsoft Query statements. A Microsoft Query (aka MS Query, aka Excel Query) is in fact an SQL SELECT Statement. Excel as well as Access use Windows ACE.OLEDB or JET.OLEDB providers to run queries. Its an incredible often untapped tool underestimated by many users! Using MS Query in Excel you can extract data from various sources such as: • Excel Files – you can extract data from External Excel files as well as run a SELECT query on your current Workbook • Access – you can extract data from Access Database files • MS SQL Server – you can extract data from Microsoft SQL Server Tables • CSV and Text – you can upload CSV or tabular Text files. The below process shows how you can create a query for your current or an external Excel Workbook. However, the process for creating a MS Query for Access, SQL and Text (CSV) files is very similar Open the MS Query (from Other Sources) wizard Go to the DATA Ribbon Tab and click From Other Sources. Select the last option From Microsoft Query. Excel xml schema. Select the Data Source Next we need to specify the Data Source for our Microsoft Query. Select Excel Files to proceed. Select Excel Source File Now we need to select the Excel file that will be the source for our Microsoft Query. In my example I will select my current Workbook, the same from which I am creating my MS Query. Select Columns for your MS Query The Wizard now asks you to select Columns for your MS Query. If you plan to modify the MS Query manually later simply click OK. Otherwise select your Columns. Return Query or Edit Query Now you have two options: • Return Data to Microsoft Excel this will return your query results to Excel and complete the Wizard • View data or edit query in Microsoft Query this will open the Microsoft Query window and allow you to modify you Microsoft Query Optional: Edit Query If you select the View data or edit query in Microsoft Query option you can now open the SQL Edit Query window by hitting the SQL button. When you are done hit the return button (the one with the open door). Import Data When you are done modifying your SQL statement (as I in previous step). Click the Return data button in the Microsoft Query window. This should open the Import Data window which allows you to select when the data is to be dumped. Lastly, when you are done click OK on the Import Data window to complete running the query. You should see the result of the query as a new Excel table: As in the window above I have calculated how many of the records in the original table where Male and how many Female. AS you can see there are quite a lot of steps needed to achieve something potentially pretty simple. Hence there are a couple of alternatives thanks to the power of VBA Macro. Excel SQL AddIn To make usage of MS Query in Excel easier I developed the. The AddIn allows you to create MS Queries quicker and with less steps. Feel free to check it out. The Excel SQL AddIn Ribbon MS Query Trick If you don’t want to use the AddIn another way is to create these queries using a VBA Macro. Below is a quick macro that will allow you write your query in a simple at the selected range in your worksheet. ![]() ![]() Just use my VBA Code Snippet. End Sub Just create a New VBA Module and paste the code above. You can run it hitting the CTRL+ SHIFT+ S Keyboardshortcut. Learning SQL with Excel Creating MS Queries is one thing, but you need to have a pretty good grasp of the SQL language to be able to use it’s true potential. I recommend using a simple Excel database (like ) and practicing various queries with JOINs. Power Query (Get & Transform) Another way to run queries is to use Microsoft Power Query (also known in Excel 2016 and up as Get and Transform). Ex4 to mq4. The AddIn provided by Microsoft does require knowledge of the SQL Language, rather allowing you to click your way through the data you want to tranform.
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